For the upcoming recall election in September, the Ventura County Registrar's office will need help both at the polls and inside the office. Consider being part of the elections process this year. Read more or go directly to ventura.org/jobs to apply for the Elections Voting Assistant position. 

In anticipation of the September 14, 2021 California Gubernatorial Recall Election, the Elections Division of the County Clerk Recorder's office is seeking to fill 110 TEMPORARY INTERMITTENT positions to perform a variety of ballot processing, customer service and data entry functions in support of the Special Election. Depending upon voter turnout and job assignment, terms of employment may range from several days to several months.
 
Intermittent employees perform temporary work and are paid on an hourly basis. Employees work "on call": that is, days and hours worked may vary from day to day; and evening and weekend work may also be required. Intermittent employees are not regular county employees and are not eligible for county benefits. Additionally, Intermittent employees are limited to working a maximum of 1,664 hours per fiscal year (July 1 – June 30).
 
Ideal candidates will be willing and able to: work flexible hours and time frames which may be short in duration; perform routine and repetitive tasks which may include sitting for long periods of time; work flexible hours including overtime, evening and weekend work on short to little notice; maintain attention to detail in a fast paced, time sensitive and confidential work setting; and, communicate and interact effectively with supervisors, peers and the public. 

There are two possible staff assignments for this recruitment:

• In-Person Voting Locations – period of employment will be various shifts between August to September.
• Election Division Staff Assignments – period of employment will be various shifts from August to September; may be required to work shifts, overtime and weekends; hours are driven by Election Division workload and be less than 8 hours/day; may be assigned to vote centers, data entry or other office work areas. Assignments vary from data entry to issuing ballot pickup to troubleshooting at voting locations. Assignments may last from several weeks to several months.

PAYROLL TITLE: Office Assistant II

*APPROXIMATE SALARY: $21.93 per hour

AGENCY/DEPARTMENT: County Clerk-Recorder, Elections Division

The eligible list established from this recruitment will be used to fill current temporary/intermittent positions and may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies. There are currently one hundred ten (110) anticipated Intermittent vacancies in the County Clerk-Recorder,  Elections Division, depending on the operational needs.

TENTATIVE SCHEDULE:
OPENING DATE: July 02, 2021
CLOSING DATE: Continuous

Examples Of Duties

Duties may include but are not limited to the following:

• Processes election ballots;
• Validates, process and/or checks voter registration forms;
• Performs data entry;
• Assists in Vote Center;
• Performs office work;
• Receives and answers telephone calls;
• Operates a variety of automated office equipment; 
• Recruits election workers, coordinates schedules, and conducts elections;
• Helps resolve complains and issues while exercising tact and discretion;
• Assists the public and representatives from outside agencies in completing forms and explaining rules, regulations, and procedures; and 
• Performs a variety of clerical duties;
• Utilizes independent judgement in accordance to set standardized process and procedures; and 
• Performs related duties as assigned.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING AND EXPERIENCE

Considerable clerical experience which has led to the acquisition of the required knowledge, skills, and abilities. Any combination of education, training, or experience equivalent to two (2) years of office clerical experience.

Applicants must be able to work with little to no direct supervision; operate a variety of automated office equipment including personal computers; and demonstrate some knowledge of modern office methods and practices; and public contact techniques. 

NECESSARY SPECIAL REQUIREMENTS

• Must have the ability to possess, obtain, and maintain a valid California driver's license.
• Incumbents must be able to work flexible hours: that is, overtime, evenings, and weekends with little notice.
• Be willing and able to perform routine and repetitive tasks which may include sitting for long periods of time.
• Must be willing and able to work in the Elections Division Office and In-Person Voting locations throughout Ventura County. 

Knowledge, Skills, and Abilities:

Some to thorough knowledge of: modern office methods and practices; record maintenance systems; letter writing and report compilation and public contact techniques.

Working to considerable knowledge of: the operations, procedures and practices used in support of the function to which assigned; techniques to expedite or improve clerical tasks and record processing; correct English usage, spelling, grammar and punctuation.

Working skills: depending on assignment, incumbents may be required to demonstrate a certain prescribed proficiency in typing or equivalent word processing/data entry and/or taking/transcribing dictation.

Working to thorough ability to: perform and coordinate moderately difficult and responsible clerical work with little or no direct supervision; set up and maintain records and filing systems; extract information from a variety of sources; operate a variety of automated office equipment; accurately perform and proof the transfer of information from one document to another; establish and maintain cooperative working relationships; understand, follow and convey written and verbal directions. 

Working Conditions:
Position may involve moderate to heavy public contact depending on assignment.

Recruitment Process

FINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.  

To apply on-line, please refer to our web site at ventura.org/jobs.  A paper application can be obtained by calling (805) 654-5129.  Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009. 

Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire in order to determine eligibility.  A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible.  If interested, please click here (Download PDF reader) for additional information.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position.  Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

TRAINING & EXPERIENCE EVALUATION - 100%
A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.

Candidates successfully completing the examination process may be placed on an eligible list for a period of six (6) months.